Proposal Manager-Marketing

Who WE Are

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services - we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary

The Proposal Manager will lead the proposal response process in a fast-paced, deadline-driven environment, working closely with Project Managers to develop technical solutions. This is a hybrid role that can be based in Las Colinas, TX; Jacksonville, FL; Kansas City, KS; Omaha, NE; Philadelphia, PA; Chicago, IL; or Newark, NJ.

Essential Duties & Responsibilities

• Lead pursuit strategy sessions with business development teams to develop capture plans and winning strategies.
• Analyze RFQ/Ps upon release and prepare written assessments outlining requirements for successful response efforts.
• Develop high-quality, persuasive proposals and presentations for multiple concurrent pursuits, ensuring compliance with RFP requirements and quality standards.
• Coordinate and supports key messages and collaborate with graphics teams to deliver impactful visuals.
• Partner with project managers to prepare technical sections, performing comprehensive and accurate editing and proofreading to ensure accuracy.
• Build, update, and maintain a library of qualification statements, project descriptions, and resumes and qualifications showcasing firm strengths and client benefits.
• Mentor peers, marketing coordinators, and assistants, while promoting proposal best practices.
• Design and deliver training sessions for the Marketing Team to implement best practices.
• Perform quality assurance/quality control reviews of proposals, resumes, and project sheets to maintain excellence.
• Flexible schedule with occasional overtime (evenings and weekends) to meet strict deadlines and ensure top-quality deliverables.
• Must thrive in a fast-paced, deadline driven, and demanding environment.
• Adaptable to other duties as assigned to support business needs.

Qualifications

Knowledge, Skills & Abilities

• Strong proofreading/editing skills and exceptional attention to detail
• Strong organizational skills to manage multiple priorities effectively
• Positive mindset and “can-do” attitude
• Ability to multi-task, prioritize, and work independently as well as in team environments, in meeting tight deadlines
• Excellent interpersonal and communications skills for collaborating across teams.
• Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite, Adobe InDesign, Adobe Suite)

Required Education And Experience

• Bachelor’s degree in Communications, Marketing, or related field
• Previous experience reading and responding to RFPs
• A minimum of 10 years of recent experience working in Marketing, Business Development, Proposals, or Graphics department at an A/E/C firm is strongly desired
• Proficient in InDesign, Microsoft Word, PowerPoint, Excel, and Outlook

Preferred Qualifications

• Understanding of Civil Engineering or A/E industry terminology and delivery methods
• Familiarity with CRM system desirable
• Experience with AI platforms preferred

Supervisory Responsibilities

Additional Qualifications, Certifications, etc.

Why Work at RailPros?

At RailPros, we are a people-first organization that values caring, sharing, progress, and innovation. Our mission is to enhance mobility, safety, and quality of life for the communities we serve, and that starts with empowering our employees to succeed.

Benefits & Perks

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
• Life & Disability Insurance: Employer-paid with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match.
• Paid Time Off (PTO): Generous Paid Time Off
• Wellness Programs: Access to various wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company-funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer-funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at [email protected]. We value diversity and strive to create an inclusive environment for all employees.