Executive Marketing Assistant

Executive Marketing Assistant (2026)

Location: Fully Remote (Canada-based only)

Position Type: Full-Time (may require supporting different time zones from where you reside)

Salary: $52,000–$63,000 annually

Why Acclivity?

At Acclivity, we’re passionate about growth—our clients’, yours, and ours. We work with forward-thinking, tech-savvy clients who are transforming industries like engineering, manufacturing, and technology. As a fully remote-first company, we believe in flexibility and work-life integration, giving our team the freedom to create, collaborate, and thrive from anywhere.

What You’ll Do

This is a hybrid role supporting both the CEO and the broader marketing team. You’ll act as the operational Velcro, filling gaps, keeping projects on point, communication tight, and systems running cleanly.

Executive Support & Administration

• Manage and optimize shared inboxes, calendars, priorities and follow-ups.
• Draft, proof, and format SOPs, internal updates, client correspondence and company documents.
• Prepare reports, organize meeting notes, track action items and ensure deliverables move forward.
• Coordinate travel, events, logistics, reservations, vendors, and expenses; secure good value and capture impeccable detail.
• Maintain SharePoint organization, enforce naming conventions, and keep documents easy to find.

Marketing & Project Support

• Monitor and route inbound messages from agency channels (email, social, Slack, web).
• Research companies, trends, events, tools, competitors and audiences to support strategy development.
• Create and maintain dashboards, spreadsheets, trackers and reporting files.
• Prepare and format marketing assets (captions, transcripts, templates, documents, slides).
• QA marketing content for typos, broken links, clarity and brand consistency.
• Update Asana projects, monitor deadlines and keep things moving efficiently.

Social Media Support

• Support client social media monitoring, urgent responses and escalations
• Support the Community Management team with overflow volume, vacation coverage and illness coverage (may require some weekend and holiday support)
• Draft social media content for urgent updates, event coverage and client requests

Client & Vendor Coordination

• Liaise with contractors, partners, vendors and suppliers as needed.
• Support sourcing, ordering and tracking of marketing materials or operational items.
• Assist with event administration: RSVPs, reminders, calendar invites, summaries and post-event follow-ups.

AI, Automation & Efficiency

• Use AI tools for document generation, quality checks, research, formatting and transcript processing.
• Identify bottlenecks and propose new workflows or automations to improve speed and quality.

Special Projects

• Support the CEO with internal initiatives, operations improvements, process documentation and special campaigns.
• Contribute to agency culture initiatives, team events and internal communication.

What You Bring

Must-Haves

• 2+ years of experience supporting an executive, marketing team or fast-moving operations environment.
• Exceptional written communication;; you catch typos everytime.
• High-level organization skills with the ability to juggle many tasks without dropping details.
• Strong proficiency with Office 365 (SharePoint, Excel, Word, PowerPoint).
• Tech-comfortable, resourceful, and hungry to learn new systems quickly.
• Calm under pressure, fast without being sloppy, and able to anticipate needs before they arise.
• Comfortable working independently in a remote environment with clear accountability.

Bonus Points

• Experience in a marketing agency, consulting environment or technical/B2B sectors.
• Demonstrated ability to prep documents, data, decks or reports with polish.
• Experience with Asana, Slack, HubSpot, Canva, SEMRush or marketing tools.
• Familiarity with AI tools, automations or prompt engineering.
• A genuine love of organization, systems, and making sense of chaos.

Why You’ll Love Working Here

Flexibility & Autonomy

Work from anywhere with a schedule that supports balance and productivity.

Continuous Learning

Up to 20% of your time can be invested in professional development, supported by a dedicated training budget.

Benefits & Stability

Enjoy a 100% employer-paid health benefits package.

Impactful Work

Support high-growth clients solving big, technical problems across manufacturing, engineering, cybersecurity and emerging tech.

A Supportive Team

Join a group of sharp, motivated people who care deeply about doing excellent work and supporting each other.

How to Apply

We want to see your written communication skills in action, observe your professional attention to detail, hear your voice and personality, and get a clear idea of why you belong at Acclivity.

To apply, email [email protected] with

• A brief written introduction to who you are and what drives you
• Include a completed version of this sentence: Two specific examples from my history that demonstrate why I’m a good fit are…
• Include a completed version of this sentence: I stay up to date on professional and industry best practices by…
• A link to your LinkedIn profile
• A maximum 2-minute video explaining why you think you’re an excellent fit for this role
• Your resume
• BONUS: Work samples (documents, reports, trackers, decks, writing samples)

Our Hiring Process

• Submit your application via email
• Top candidates will be invited to a written interview
• Finalists will complete a short screening interview
• The top candidate will be invited to the final interview

AI Screening

We do not use AI to screen applications. A real human reviews every submission.

Vacancy Status

This role is a new, open vacancy. The previous Executive Assistant was internally promoted to an Operations Coordinator role.

Company Details

Acclivity Agency is a division of Shawna Tregunna Consulting Inc., a federally incorporated Canadian company.