Description

Is God calling you to ministry?

For over 70 years, The Billy Graham Evangelistic Association (BGEA) has proclaimed the Gospel through its various ministries. Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolina or a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel.

CHRISTIAN PURPOSE AND EXPECTATIONS

All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further BGEA’s religious mission.

Department Detail – The Executive department provides organizational leadership to all areas of BGTC, giving strategic oversight, direction and vision to the ministry of The Cove. The executive department is also responsible for ensuring that projects and ministry initiatives align with the mission and vision of BGTC and the BGEA.

Job Summary – The Operations Assistant works as an administrative support position responsible for ordering supplies, handling mail distribution and shipping and coordinating maintenance requests for office equipment. The assistant will also serve as backup to the Operations department as needs arise for The Cove Executive Office. In addition, this position is responsible for calendar changes, calendar distribution for The Cove as well as BGEA, and managing The Cove calendar events.

Ministry Requirements

Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
Faithfully upholds BGEA in prayer
Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Essential Duties and Responsibilities

Post calendar requests from Property Use Authorization and Event Request forms on Cove Event calendars
Provide, as accurately as possible, real-time participant numbers for the Guest Group Events and Program Events departments by maintaining the Cove Event calendars
Send out calendar announcements to appropriate email lists
Maintain the Cove Cabin Calendar to show occupancies
Keep daily track of Program and Guest Group Event reservations, including Personal Spiritual Retreats and Inn suites reserved or sold in the Property Management software
Complete and maintain annual demographic reports, as well as serve as a backup for Operations and Marketing Coordinator to complete and electronically distribute various departmental reports
Establish and maintain a professional filing system for correspondence, projects, key records, and business machines records
Maintain inventory and order office supplies as needed and requested, including FedEx/UPS, kitchen, and paper product supplies
Handle daily distribution of Cove mail and prepare FedEx package for evening pickup
Obtain monthly postage reports for Neopost and XPS and manage shipping balances for The Cove
Submit monthly reimbursement requests for the postage machine
Coordinate regular and emergency maintenance of copiers, fax machines, folders, shredders, laminators and postage machines. Make service calls for those that are serviced by vendor
Maintain monthly departmental records of copier usage
Maintain monthly cell phone records and payments
Take care of inspections, check requests and payment of monthly Cove vehicle registrations, including maintenance requests and requisitions for employees
Send listing of Cove events to BGEA headquarters on a weekly basis
Keep accurate records of key distributions for new and leaving employees; obtain acquisition forms with management, director and security approval
Distribute program guides and rack cards for seminar speakers and guest requests and maintain on Program Guide/Rack Card Distribution report; generate Promotion Response Report quarterly
Update and order Cove business cards through BGEA United Printing storefront and BGEA purchasing
Handle mailings for Reservations, IT and Finance departments
Set up and remove mailboxes for new and departing employees in the Mountain Laurel Administrative Center

Marginal Duties and Responsibilities

Special assignments as directed by the Executive Director and Operations and Marketing Coordinator
Provide occasional assistance to various departments

Job Specifications

Skills and Knowledge

High school graduate, or equivalent degree
Ability to effectively perform multiple tasks, prioritize work and solve problems
Excellent communication, organizational, follow up, and relationship development skills
Ability to work closely and productively with guests, staff, management, and vendors
Proficiency with Microsoft Office products (Word, Excel Outlook, etc.)
Ability to be flexible and work productively under pressure to meet deadlines

Physical/Mental Demands

Ability to work independently and in a disciplined, productive fashion
Able to bend, stretch and lift moderate weight (30lbs)

Working Conditions

Office environment

Mission Statement

Continuing the lifelong work of Billy Graham, the Billy Graham Evangelistic Association exists to support and extend the evangelistic calling and ministry of Franklin Graham by proclaiming the Gospel of the Lord Jesus Christ to all we can by every effective means available to us and by equipping the church and others to do the same.

Statement of Faith

These core beliefs make up the foundation upon which all our ministry endeavors are based.

We believe the Bible to be the inspired, the only infallible, authoritative Word of God revealing the love of God to the world. (1 Thessalonians 2:13; 2 Timothy 3:15-17; John 3:16).
We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit.

(Matthew 28:19; John 10:30; Ephesians 4:4-6).

We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. (Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4:15).
We believe that all men everywhere are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that for the salvation of lost and sinful man, repentance of sin and faith in Jesus Christ results in regeneration by the Holy Spirit. Furthermore, we believe that God will reward the righteous with eternal life in heaven, and that He will banish the unrighteous to everlasting punishment in hell. (Luke 24:46-47; John 14:6; Acts

Qualifications

Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
High school graduate, or equivalent degree
Ability to effectively perform multiple tasks, prioritize work and solve problems
Excellent communication, organizational, follow up, and relationship development skills
Ability to work closely and productively with guests, staff, management, and vendors
Proficiency with Microsoft Office products (Word, Excel Outlook, etc.)
Ability to be flexible and work productively under pressure to meet deadlines
Ability to work independently and in a disciplined, productive fashion
Able to bend, stretch and lift moderate weight (30lbs)
We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory

Benefits

Responsibilities

Department Detail – The Executive department provides organizational leadership to all areas of BGTC, giving strategic oversight, direction and vision to the ministry of The Cove
The executive department is also responsible for ensuring that projects and ministry initiatives align with the mission and vision of BGTC and the BGEA
Job Summary – The Operations Assistant works as an administrative support position responsible for ordering supplies, handling mail distribution and shipping and coordinating maintenance requests for office equipment
The assistant will also serve as backup to the Operations department as needs arise for The Cove Executive Office
In addition, this position is responsible for calendar changes, calendar distribution for The Cove as well as BGEA, and managing The Cove calendar events
Faithfully upholds BGEA in prayer
Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
Effectively represents Jesus Christ to those within both personal and professional spheres of influence
Post calendar requests from Property Use Authorization and Event Request forms on Cove Event calendars
Provide, as accurately as possible, real-time participant numbers for the Guest Group Events and Program Events departments by maintaining the Cove Event calendars
Send out calendar announcements to appropriate email lists
Maintain the Cove Cabin Calendar to show occupancies
Keep daily track of Program and Guest Group Event reservations, including Personal Spiritual Retreats and Inn suites reserved or sold in the Property Management software
Complete and maintain annual demographic reports, as well as serve as a backup for Operations and Marketing Coordinator to complete and electronically distribute various departmental reports
Establish and maintain a professional filing system for correspondence, projects, key records, and business machines records
Maintain inventory and order office supplies as needed and requested, including FedEx/UPS, kitchen, and paper product supplies
Handle daily distribution of Cove mail and prepare FedEx package for evening pickup
Obtain monthly postage reports for Neopost and XPS and manage shipping balances for The Cove
Submit monthly reimbursement requests for the postage machine
Coordinate regular and emergency maintenance of copiers, fax machines, folders, shredders, laminators and postage machines
Make service calls for those that are serviced by vendor
Maintain monthly departmental records of copier usage
Maintain monthly cell phone records and payments
Take care of inspections, check requests and payment of monthly Cove vehicle registrations, including maintenance requests and requisitions for employees
Send listing of Cove events to BGEA headquarters on a weekly basis
Keep accurate records of key distributions for new and leaving employees; obtain acquisition forms with management, director and security approval
Distribute program guides and rack cards for seminar speakers and guest requests and maintain on Program Guide/Rack Card Distribution report; generate Promotion Response Report quarterly
Update and order Cove business cards through BGEA United Printing storefront and BGEA purchasing
Handle mailings for Reservations, IT and Finance departments
Set up and remove mailboxes for new and departing employees in the Mountain Laurel Administrative Center
Special assignments as directed by the Executive Director and Operations and Marketing Coordinator
Provide occasional assistance to various departments

Operations and Marketing Assistant (Associate)

Job Type