Marketing & Administrative Assistant

Position Summary

MayTech Global Investments is seeking a highly organized and proactive Marketing & Administrative Assistant to support our marketing initiatives and ensure smooth day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a dynamic, fast-paced environment and enjoys working across teams.

Key Responsibilities

Marketing Coordination & Material Management

• Collaborate with the Marketing team to organize, update, and maintain marketing collateral, presentations, and client-facing materials
• Ensure proper version control, accuracy, and timely distribution of digital and printed marketing materials
• Assist with gathering content, data, and inputs from internal teams for marketing projects and campaigns
• Support marketing timelines and coordinate deliverables to ensure alignment with branding and firm priorities
• Assist in planning and coordinating marketing-related events, webinars, conferences, and client engagement activities
• Provide administrative support for marketing communications, including newsletters, website updates, announcements, and internal messaging

Administrative & Office Support

• Support day-to-day office operations, ensuring a professional and efficient workplace environment
• Serve as a point of contact for internal staff, external guests, and vendors regarding office needs, logistics, and scheduling
• Assist with supply management, office organization, and general administrative upkeep

Executive Support

• Provide administrative assistance to Partners and senior leadership
• Track and help follow up on action items, ensuring deadlines and priorities are met
• Support executives with special projects and initiatives as assigned

Qualification

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred
• 1–3 years of experience in marketing coordination, administrative support, or related professional roles
• Experience in financial services or a corporate environment is a plus
• Strong organizational and multitasking abilities, with excellent attention to detail
• Excellent written and verbal communication skills with a polished, professional demeanor
• Proficiency in Microsoft Office Suite and general office software; familiarity with marketing or design tool
• Ability to handle confidential information with discretion and sound judgment

Compensation and benefit

• Health plans and health savings account
• 401(k)
• Paid Time Off and Holiday