Rural Health Transformation (RHT) Purchasing/Payables Accountant

Rural Health Transformation (RHT) Purchasing/Payables Accountant

Concord, NH (hybrid/remote)

$51,877.10 to $60,446.43/year

Grant funded through September 30, 2028 (position is contingent upon renewed grant funding by the terms outlined by contract through September 30, 2031)

To be considered for this position, please complete an online application at Employment Opportunities - Community College System of New Hampshire

CCSNH has established employer status within the New England states (Maine, New Hampshire, Vermont, Massachusetts, Connecticut, and Rhode Island). In compliance with CCSNH policies and state regulations, eligibility for employment within CCSNH and its institutions requires residency within a New England state.

SCOPE OF WORK: To perform accounting functions in the processing and auditing of payables transactions and purchasing and inventory control functions for the Rural Health Transformation (RHT) grant. This position shall report to the Director of Sponsored Programs (SPO) and shall be located at the Community College System of NH (CCSNH) Chancellor’s Office.

ACCOUNTABILITIES

• Processes orders for supplies and equipment; understanding all purchasing rules and applying them to each purchase request.
• Monitors all in house requisitions as they arrive for accounting information, purchasing requirements including specifications, quotes and sole source letters, contract usage, proper documentation, and approvals.
• Monitors Banner Finance Database to assure that all orders are completed in a timely manner and works with accountants on other outstanding obligations to monitor RHT budget, delete duplicate entries, and correct outstanding balances as needed to maintain clean and accurate balances.
• Enter payments in Banner Finance System and procurement card vendor software for invoices including, but not limited to contracts for services, in-state travel, supplies, utilities, and equipment, including verification of approvals, correct pricing, contracts and timely payment. Works with vendors and colleges to resolve discrepancies.
• Ensures contracts, purchase orders, vendor tax documents and invoice payments are scanned into the document imaging system.
• Reviews statements for overdue accounts and works with A/P staff and vendors until resolved.
• Completes the weekly vendor check and ACH payment process, obtains postage and delivers checks to the post office.
• Performs accounting duties associated with reconciling financial discrepancies by collecting and analyzing account information, assisting with RHT grant related fixed asset processing and reporting, and ensuring the timely processing of general ledger adjusting entries.
• Processes the weekly and monthly posting of expenses from the procurement card banking software into the Finance Database.
• Performs required inventory control functions including changes in inventory database, physical tagging of fixed assets, and accounting for all new assets as purchased.
• Oversee RHT grant payables and PCard process and works with appropriate CCSNH personnel to ensure compliance with state and federal regulations.
• Maintains an accurate and timely system of accounting for RHT grant related inventory.
• Assists with documentation preparation for external audits of RHT grant funds
• Prepares and enters daily journal entries for required incoming and outgoing cash transactions for all bank accounts.
• Complies with all college, system, state and federal rules and regulations;
• Performs other duties as assigned

MINIMUM QUALIFICATIONS

Education: Bachelor’s degree from a recognized college or university with major study in accounting or business administration.

Experience: Four (4) years’ experience in accounting or auditing work.

Or

Education: Associate’s degree from a recognized college or university with major study in accounting or business administration.

Experience: Six (6) years’ experience in accounting or auditing work.

License/Certification: Valid Driver’s license or access to transportation for statewide travel.

PREFERRED QUALIFICATIONS: Intermediate proficiency with Microsoft Excel and Word. Familiarity with fund accounting software, Federal Uniform Guidance, and Federal Grant Accounting Standards preferred.

RECOMMENDED WORK TRAITS: Knowledge of accounting and fiscal principles and procedures and ability to apply knowledge to accounting transactions. Knowledge of the laws and regulations relating to accounting and auditing procedures in the unit concerned. Working knowledge of the general principles of financial administration. Knowledge of budget and budgeting procedures. Knowledge of modern office equipment, practices, and procedures. Ability to interpret and analyze financial statements and to prepare accurate accounting reports and statements. Ability to devise and install accounting methods, techniques, and procedures. Ability to instruct and supervise other clerical and accounting employees. Ability to communicate effectively. Ability to maintain effective working relationships with other employees and the public. Ability to work independently and to exercise proper judgment in decision-making. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by CCSNH.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

CCSNH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status.

All offers of employment are contingent upon the successful completion of the required background check.