Advertising Operations Coordinator

About the position

As an Advertising Operations Coordinator at KOAM, you will play a pivotal role in supporting our sales and operations teams by ensuring the accurate scheduling and execution of advertising campaigns. You’ll be the go-to person for coordinating commercial instructions and creative assets and proactively resolving issues before they impact airtime. Your attention to detail and coordination skills will directly influence advertiser satisfaction and on-air quality.

Responsibilities

• Enter, maintain, and quality-check advertising campaigns (dates, lengths, programs, restrictions, assets).
• Own the commercial creative/assets workflow: receive instructions, track versions, confirm specs/lengths, and ensure everything is ready by deadline. Ask clarifying questions.
• Keep records organized with consistent naming and documentation. Uphold internal standards.
• Run routine quality checks to prevent errors before campaign goes live (missing files, mismatched lengths, incorrect dates, duplicate/invalid instructions).
• Coordinate schedule and format changes as needed and communicate clear options/impacts to Sales and operations teams.
• Partner with Master Control/Programming/Operations to troubleshoot and prevent missed/incorrect airs.

Requirements

• High attention to detail and strong follow-through in a deadline-driven environment.
• Clear communicator who can confidently ask questions and protect accuracy when information is incomplete.
• Ability to work collaboratively across teams
• Interest in learning evolving advertising workflows and tools over time (new formats, new systems, changing client needs).

Nice-to-haves

• WideOrbit experience a plus but not required; training provided.

Benefits

• medical
• dental
• vision
• prescription
• life and long-term disability insurance
• EAP
• flexible spending account
• 401(k)
• paid time off including vacation, sick, personal days, and holidays