📍 Job Overview

Job Title: Marketing Operations Manager

Company: Galileo

Location: Hybrid (Burlingame, California, US)

Job Type: On-site

Category: Marketing Operations

Date Posted: 2025-08-26

Experience Level: Mid-level (2-5 years)

Remote Status: On-site (with hybrid options)

🚀 Role Summary

📝 Enhancement Note: This role is ideal for a marketing operations professional with a strong tech stack background, looking to drive growth and impact in a dynamic, hybrid work environment.
The Marketing Operations Manager will be responsible for architecting and managing Galileo's go-to-market tech stack, overseeing the lead lifecycle, and empowering stakeholders with data-driven insights. This role requires a proven track record in marketing operations, exceptional project management skills, and a deep understanding of modern marketing tools and AI-powered orchestration.

📈 Primary Responsibilities

📝 Enhancement Note: The primary responsibilities listed below are tailored to the marketing operations role, focusing on tech stack management, lead lifecycle oversight, and data-driven decision-making.
📈 Build and manage a cutting-edge go-to-market tech stack: Incorporate AI-powered orchestration and LLMs to drive prospecting, lead nurturing, and attribution. Collaborate with cross-functional teams to ensure seamless integration and maximum impact.
📈 Oversee the lead lifecycle: Work closely with Sales Development to rack, enrich, and score quality leads. Implement processes to ensure a steady flow of qualified pipeline and support the sales team's growth objectives.
📈 Surface insights through reports and dashboards: Empower stakeholders with actionable insights by tracking, measuring, and reporting on key business KPIs. Enable data-driven decision-making and continuous improvement in the go-to-market strategy.
🔒 Enforce database hygiene and privacy compliance: Maintain a clean CRM database while ensuring compliance with GDPR, CCPA, and other privacy regulations. Implement robust data governance practices to protect customer data and mitigate risks.
💼 Manage vendor relationships: Negotiate tech vendor contracts, manage budgets, and track contracts for proactive renewal negotiations. Build strong relationships with vendors to maximize value and ensure optimal performance.
📊 Enable Marketing and Sales through cross-functional campaigns: Collaborate with field marketers and the content/campaigns team to execute impactful cross-functional campaigns. Leverage your expertise in marketing operations to optimize campaign performance and drive growth.

🎓 Skills & Qualifications

Education: A bachelor's degree in Marketing, Business, or a related field, or equivalent experience.

Experience: 3+ years in marketing or sales operations, with a strong focus on tech stack management, lead lifecycle oversight, and data-driven decision-making.

Required Skills

Proven expertise in marketing operations, with a deep understanding of modern marketing tools and AI-powered orchestration.
Strong project management skills, with the ability to coordinate cross-functional efforts and drive growth.
Demonstrated ability to track, measure, and report on funnel metrics, with a data-driven approach to decision-making.
Hands-on experience implementing and managing marketing automation platforms, with a strong focus on HubSpot.
Proven ability to evaluate, select, and implement vendors, with a keen eye for cost optimization and value maximization.
Experience with GDPR, CCPA, and other privacy regulations, with a commitment to data governance and customer data protection.

Preferred Skills

Familiarity with AI-powered marketing tools and LLMs.
Experience with PLG (Product-Led Growth) strategies and methodologies.
Strong analytical skills, with proficiency in data visualization and business intelligence tools.
Knowledge of marketing automation best practices and industry trends.

📊 Campaign Portfolio & Results Requirements

📝 Enhancement Note: Given the nature of this role, a comprehensive portfolio showcasing your marketing operations expertise, tech stack management, and data-driven decision-making is essential.

Portfolio Essentials

📊 Campaign Performance Analysis: Demonstrate your ability to analyze campaign performance data, identify trends, and make data-driven recommendations to optimize future campaigns. Include examples of campaign performance reports and dashboards you've created to communicate insights to stakeholders.
🔒 Database Hygiene and Compliance: Showcase your understanding of database hygiene best practices and privacy regulations by including examples of data governance policies, privacy compliance audits, or data cleansing projects you've led.
💼 Vendor Management: Highlight your experience in vendor management by providing examples of successful contract negotiations, cost optimization strategies, or vendor performance reviews you've conducted.
📈 KPI Tracking and Reporting: Demonstrate your ability to track and report on key business KPIs by including examples of KPI dashboards, performance reports, or data-driven presentations you've created to inform go-to-market strategy.

Campaign Documentation

📊 Campaign Strategy and Planning: Include detailed documentation outlining your approach to campaign strategy, target audience segmentation, and channel selection. Highlight your ability to align marketing efforts with overall business objectives and growth strategies.
📊 Campaign Execution and Optimization: Provide detailed documentation on campaign execution, including tactics used to engage audiences, nurture leads, and drive conversions. Highlight your ability to optimize campaigns based on performance data and A/B testing results.
📊 Campaign Performance Analysis and Reporting: Include comprehensive campaign performance analysis, with a focus on metrics that demonstrate ROI and impact on business growth. Showcase your ability to communicate campaign results effectively to stakeholders and drive continuous improvement.

💵 Compensation & Benefits

📝 Enhancement Note: The salary range provided below is based on market research for marketing operations roles in the San Francisco Bay Area, with consideration for the company's size and industry.

Salary Range: $120,000 - $160,000 per year, depending on experience and qualifications.

Benefits

🌴 Unlimited PTO: Enjoy a flexible work-life balance with unlimited paid time off.
👶 Parental Leave: Receive 100% pay for 8 weeks for both birthing and non-birthing parents.
🩺 Medical Insurance: Galileo offers comprehensive medical, dental, and vision insurance plans to support your well-being.
😁 Dental Insurance: Access to dental insurance to maintain oral health.
👀 Vision Insurance: Vision insurance to ensure optimal eye health and vision care.
💰 401(k) Retirement Savings Plan: Save for retirement with a 401(k) plan, featuring company matching contributions.
📈 Pre-IPO Stock Options: Benefit from Galileo's growth potential with pre-IPO stock options.
🚌 Commuter Benefits: Enjoy pre-tax and company-sponsored commuter benefits to ease the cost of daily transportation.
🧘 Mental & Physical Wellness Stipend: Access a monthly stipend to support your mental and physical well-being.
🍱 Daily Meals Stipend: Receive a daily meals stipend to cover the cost of meals during work hours.
🏢 HQ in Burlingame + hubs in NYC and Bangalore: Enjoy working in a dynamic, global environment with offices in Burlingame, New York City, and Bangalore.
🤝 Build the company alongside the Founders: Join a seasoned founding team and grow with the company as it scales and expands its impact.

🎯 Team & Company Context

🏢 Company Culture

📝 Enhancement Note: Galileo's culture is driven by inclusivity, empathy, and curiosity, with a strong emphasis on teamwork and collaboration.

Industry: Education Technology (EdTech)

Company Size: Medium (101-500 employees)

Founded: 2018

Team Structure

🌐 Marketing Team: A growing marketing team focused on driving user acquisition, engagement, and retention for Galileo's educational platform.
🌐 Sales Team: A dedicated sales team responsible for driving revenue growth and expanding Galileo's customer base.
🌐 Product & Engineering Teams: Product and engineering teams working together to develop, improve, and maintain Galileo's educational platform and tools.

Methodology

📊 Research and Customer Insights: Galileo prioritizes user-centered design and data-driven decision-making, with a strong focus on understanding customer needs and preferences.
📊 Campaign Planning and Growth Strategies: The marketing team employs a strategic, data-driven approach to campaign planning and growth strategies, leveraging market research and customer insights to inform campaign execution.
📊 Testing and Optimization: Galileo fosters a culture of continuous improvement, with a strong emphasis on A/B testing, conversion optimization, and data-driven experimentation.

Company Website: Galileo's Website

📈 Career & Growth Analysis

📝 Enhancement Note: The marketing career level, reporting structure, and growth opportunities outlined below are based on industry standards and Galileo's company structure.

📊 Marketing Career Level: This role is at the mid-level (2-5 years) marketing career stage, focusing on tech stack management, lead lifecycle oversight, and data-driven decision-making. It is ideal for a marketing operations professional looking to drive growth and impact in a dynamic, hybrid work environment.

📊 Reporting Structure: The Marketing Operations Manager reports directly to the Head of Growth, working closely with marketing, sales, and product leadership teams to drive growth and impact. This role is part of the marketing leadership team, responsible for guiding and mentoring junior marketing operations team members.

📊 Marketing Impact: The Marketing Operations Manager plays a critical role in driving Galileo's growth by overseeing the lead lifecycle, managing the tech stack, and empowering stakeholders with data-driven insights. Their work directly influences marketing campaign performance, user acquisition, and revenue growth.

🌱 Growth Opportunities

🌱 Marketing Career Progression: This role offers significant growth potential, with opportunities to advance to senior marketing operations roles, marketing management, or other leadership positions within Galileo or the broader EdTech industry.
🌱 Skill Development: Galileo invests in its team's development, providing opportunities to learn and grow in marketing operations, tech stack management, and data-driven decision-making. The company encourages team members to explore new tools, technologies, and methodologies to stay at the forefront of the EdTech industry.
🌱 Leadership Potential: As Galileo continues to grow, there will be opportunities for the Marketing Operations Manager to take on more responsibilities, mentor junior team members, and contribute to the company's leadership team.

🌐 Work Environment

📝 Enhancement Note: The work environment at Galileo is designed to foster collaboration, creativity, and productivity, with a strong emphasis on work-life balance and employee well-being.

🏢 Office Type: Hybrid (Burlingame, California, US) with remote work options available.

📍 Office Location(s): Galileo's headquarters are located in Burlingame, California, with hubs in New York City and Bangalore, India. The company offers a hybrid work arrangement, allowing employees to work from the office or remotely as needed.

🌳 Workspace Context

🌳 Collaborative Environment: Galileo's offices are designed to encourage collaboration and teamwork, with open-plan workspaces, meeting rooms, and communal areas for team interaction and brainstorming sessions.
🌳 Marketing Tools and Technology: Galileo provides its marketing team with access to modern marketing tools, software, and technologies to drive campaign performance, user engagement, and revenue growth. The company invests in cutting-edge tools and platforms to ensure its marketing team has the resources they need to succeed.
🌳 Marketing Team Interaction: The marketing team at Galileo is highly collaborative, with regular team meetings, cross-functional projects, and opportunities for team members to learn from one another and contribute to the team's success.

🕒 Work Schedule: Galileo offers a flexible work schedule, with core hours between 10:00 AM and 4:00 PM (PST). The company encourages employees to maintain a healthy work-life balance and offers unlimited PTO to support employee well-being and productivity.

📄 Application & Portfolio Review Process

📝 Enhancement Note: The application and portfolio review process for the Marketing Operations Manager role is designed to assess candidates' marketing operations expertise, tech stack management skills, and data-driven decision-making abilities.

📜 Interview Process

📜 Step 1 - Application Review: Submit your application through the application link provided. Highlight your marketing operations experience, tech stack management skills, and data-driven decision-making abilities in your resume and cover letter.
📜 Step 2 - Phone Screen: If your application is selected, you will be invited for a phone or video screen with the hiring manager or a member of the marketing team. This conversation will focus on your marketing operations background, tech stack management experience, and data-driven decision-making approach.
📜 Step 3 - Portfolio Review: Prepare a portfolio showcasing your marketing operations expertise, tech stack management skills, and data-driven decision-making abilities. Include examples of campaign performance analysis, database hygiene and compliance, vendor management, and KPI tracking and reporting. Be prepared to present your portfolio and discuss your approach to marketing operations, tech stack management, and data-driven decision-making during the interview.
📜 Step 4 - Final Interview: If your portfolio and phone screen are successful, you will be invited for a final interview with the hiring manager and other members of the marketing leadership team. This interview will focus on your cultural fit, leadership potential, and long-term growth prospects within Galileo.

📜 Portfolio Review Tips

📜 Tip 1 - Campaign Portfolio Structure: Organize your portfolio with a clear structure, highlighting your marketing operations expertise, tech stack management skills, and data-driven decision-making abilities. Include examples of campaign performance analysis, database hygiene and compliance, vendor management, and KPI tracking and reporting.
📜 Tip 2 - Campaign Case Studies: Prepare detailed case studies demonstrating your ability to drive growth, optimize campaigns, and make data-driven decisions. Include metrics, results, and ROI demonstrations to showcase your impact on campaign performance and business growth.
📜 Tip 3 - Metrics Presentation: Practice presenting metrics and results in a clear, concise, and engaging manner. Be prepared to discuss your approach to campaign optimization, data-driven decision-making, and continuous improvement.
📜 Tip 4 - Company-Specific Insights: Research Galileo's company culture, marketing strategies, and growth objectives. Tailor your portfolio and interview responses to demonstrate your understanding of the company's unique needs, challenges, and opportunities for growth.

📜 Challenge Preparation

📜 Tip 1 - Marketing Challenge Format: Familiarize yourself with common marketing challenge formats, such as case studies, scenario-based exercises, and data analysis tasks. Practice solving these challenges to build your problem-solving skills and demonstrate your ability to think critically and strategically.
📜 Tip 2 - Time Management: Manage your time effectively during marketing challenges by prioritizing tasks, breaking down complex problems, and focusing on high-impact activities. Practice time management techniques to ensure you complete the challenge within the given time frame.
📜 Tip 3 - Presentation Structure: Structure your marketing challenge presentations with a clear introduction, body, and conclusion. Include relevant data, visualizations, and insights to support your recommendations and demonstrate your ability to communicate effectively with stakeholders.

📜 ATS Keywords: To optimize your resume for the Marketing Operations Manager role at Galileo, include relevant marketing operations, tech stack management, and data-driven decision-making keywords. Some examples of relevant keywords include:

Marketing Operations
Tech Stack Management
Lead Lifecycle Management
KPI Monitoring
Database Hygiene
Vendor Management
Cross-Functional Campaigns
Project Management
HubSpot Expertise
Sales Operations
Funnel Metrics Tracking
Marketing Automation
Custom Integrations
AI-Powered Orchestration
GDPR Compliance
CCPA Compliance
Marketing Operations Strategy
Tech Stack Architecture
Lead Scoring and Qualification
Campaign Performance Analysis
Data-Driven Decision Making
Marketing Database Management
CRM Optimization
Marketing Technology Stack
Marketing Operations Best Practices
Marketing Operations Process Improvement
Marketing Operations Team Management
Marketing Operations Tool Selection
Marketing Operations Vendor Management
Marketing Operations Budget Management
Marketing Operations Data Governance
Marketing Operations Compliance Management
Marketing Operations Campaign Execution
Marketing Operations Campaign Optimization
Marketing Operations Campaign Performance Analysis
Marketing Operations Campaign Reporting
Marketing Operations Campaign Strategy
Marketing Operations Campaign Planning
Marketing Operations Campaign Execution
Marketing Operations Campaign Performance Analysis
Marketing Operations Campaign Optimization
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